56.
Regular Meeting
October 16, 2012
The regular meeting of the Wallkill Valley Regional High School Board of Education was held on Tuesday, October 16, 2012 at the high school, Grumm Road, Hardyston Township, NJ.
PRESENT: Mr. Castiglione, Mr. Carlson, Mr. Sanfilippo, Mr. Wright,
Mr. Kabatra, Mr. Hilbert, Mr. McHugh
Mr. Cameron Arabi of Intrep Solutions
Staff members Mrs. Swayze, Mrs. Ayers, Mrs. Boneparte,
Mrs. Petronaci, Mrs. Dow and Mr. Rogers
Several students
The meeting was called to order at 7:00 p.m. by Mr. Castiglione who made the following statement:
Pursuant to the Open Public Meeting Act, Chapter 231, P.L. 1985, adequate notice as defined by Section 3D of Chapter 231, P.L. 1985, has been made by regular mail, such notice on the 29th day of April 2012 from the Board of Education offices maintained at Wallkill Valley Regional High School, Grumm Road, Hardyston Township, NJ to the following:
The New Jersey Herald
The New Jersey Sunday Herald
Clerks of the four municipalities of Franklin, Hamburg, Hardyston and Ogdensburg. Notice was also posted on the bulletin board maintained by the Board of Education at the high school.
A presentation was made by Mr. Cameron Arabi of Intrep Solutions. He spoke to the board about what he would like to do in our district and what he has done for us already; i.e. installation of new equipment, monitor our computer systems, work on current problems, etc. He outlined his proposal to the board members. Mr. McHugh spoke in favor of having Intrep come in to help us with our computers. This would take some of the pressure off Mr. Watson. Questions were raised and answered. Mr. Arabi was thanked for his presentation.
Old Business
A motion was made by Mr. Sanfilippo, seconded by Mr. McHugh, to approve the minutes of the regular meeting of September 25, 2012 and executive session minutes thereto. All in favor.
57.
Regular Meeting
October 16, 2012
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to accept the Secretary’s and Treasurer’s Reports showing a cash balance of $1,710,723.84 as of September 30, 2012 and that the Board Secretary’s Financial Status Certification for the month ending September 30, 2012, a copy of which is attached to these minutes, be accepted. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to certify that all major account expenditures for the month of September 2012 have been made within the constraints of the adopted budget and that sufficient funds are available to meet our financial obligations for the remainder of the fiscal year in accordance with N.J.A.C. 6A:32-1.2(c)4. All responded yes in a roll call vote.
New Business
The following correspondence was reviewed by the board:
1. Thank you card from Lindsay McAloney and family for flowers sent on the recent passing of her father-in-law.
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the budget transfer authorized by the Superintendent for the month of September per the attached list in the total amount of $500. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve budget transfers for the month of October per the attached list in the total amount of
$16,100. All responded yes in a roll call vote.
Following some discussion on the bills, a motion was made by Mr. Carlson, seconded by Mr. Hilbert, to approve payment of the bills as audited and submitted by the Finance Committee except for the bill submitted by D.O.E. Enterprises for mowing of sports fields until it is investigated as to why this mowing was not done by our landscape contractor. All responded yes in a roll call vote.
Discussion of installation of occupancy sensors took place. Mr. McHugh explained why he had asked that this motion be placed on the agenda. He explained that these sensors would be working on a timer. The money would come out of the solar panels project money. Our custodian/maintenance staff would do this work over the Christmas break. A motion made by Mr. Carlson, seconded by Mr. McHugh, to authorize the purchase of and installation of occupancy sensors at a cost not to exceed $3,300.00 and to approve the use of Capital Improvement Account monies for this purchase. All responded yes in a roll call vote.
58.
Regular Meeting
October 16, 2012
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to add the following account to the Chart of Accounts for Wallkill Valley Regional High School.
11-000-218-390-000-000 Contracted Information Technology Support
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the following out-of-district special education public school placement for the 2012-13 school year:
A.I. Jefferson Township High School $43,398.00
(Prorated from September 27, 2012 to June 30, 2013)
All responded yes in a roll call vote except Mr. McHugh who voted no.
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the addition of the following to the substitute list:
Zehra Unalp Charles Laws
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the following building use requests:
Kiddie Academy – June 29, 2013
Hardyston Township – November 6, 2012
Davis Academy of Irish Dance – November 9 and 10, 2012
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the list of field trips as presented by the Superintendent. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the first reading of new Policy No. 5131.1, Dating Violence, which is mandated by QSAC. All responded yes in a roll call vote.
59.
Regular Meeting
October 16, 2012
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the first reading of Revised Policy No. 5131.7, Weapons and Dangerous Instruments which is mandated by QSAC. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to acknowledge receipt of the Harassment, Intimidation and Bullying Report as presented by the Supt. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to accept the proposal and enter into an agreement with Intrep Solutions LLC to provide network maintenance, systems troubleshooting and support at a fee of $1,950.00 per month for the 2012-13 school year beginning November 1, 2012. Following a brief discussion, the motion was passed unanimously in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve a joint transportation agreement with High Point Regional High School Board of Education for the 2012-13 school year for special education, non-public and vocational school transportation per the attached at a total cost of $343,104.35. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the Evaluation Advisory Committee as presented by the Superintendent and as attached hereto. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to declare the following equipment as surplus and to authorize appropriate disposal of the items.
Desktop Computer, Serial #040651875, Inventory Tag #0028
Television, Inventory Tag #0399 (This is the set that was damaged by the
Hardyston Police Dept. while using a classroom for training and replaced
by the police dept.)
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the following district staff travel, conferences, clinics, etc.
Russell Rogers Montclair University – Common $399.00
Core Curriculum State Standards
November 29 & 30, 2012
60.
Regular Meeting
October 16, 2012
Vito Morgese same $399.00
David Carr same $399.00
Luke Cardinale Rutgers-Geometry Common Core $195.00
Standards – January 31, 2013
All responded yes in a roll call vote.
Mr. Bolcar presented his Superintendent’s Report as follows:
1. Mr. Bolcar’s report to the board included in the board mailing stands as written.
2. The Sussex County Executive Supt. of Schools called this afternoon regarding the most recently submitted Goals and Objectives. She did not accept one because of a typographical error. There is still one outstanding which will need to be approved again at the November 27 board meeting.
The meeting was opened to the public for comments and questions. Mrs. Swayze, WVEA President, gave an update on what the WVEA has been doing lately within the community. She also pointed out that there are no WVEA advisors on the EE4NJ Committee.
Student Robert Piper stated that he is proud to be a Ranger and loves everything about our school. Robert spoke regarding merit goals and qualitative goals which he stated was already accomplished last year. Mr. Bolcar explained how these goals and objectives were arrived at and that they had already been approved by the board and the County Supt. of Schools. Mr. Bolcar stated that Goal #4 was not approved and a new one will be presented next month for board approval.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to move into regular session to discuss personnel matters, negotiations matters and finalization of the Superintendent’s annual evaluation. All in favor.
After returning to regular session, the following action was taken.
A motion was made by Mr. McHugh, seconded by Mr. Sanfilippo, to approve the appointment of Taryn Benacquista as School Choice Program Coordinator for the 2012-13 school year on Step 1 of the Co-curricular salary guide ($3,585) prorated from October 1, 2012 to June 30, 2013 as recommended by the Superintendent. All responded yes in a roll call vote.
61.
Regular Meeting
October 16, 2012
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to appoint Robert Fisher as a Classroom Aide for the 2012-13 school year at $15 per hour, not to exceed 30 hours per week and with no benefits, effective November 1, 2012 as recommended by the Superintendent and to approve the Memorandum of Agreement between the board and Robert Fisher regarding this arrangement. All responded yes in a roll call vote.
A motion was made by Mr. McHugh, seconded by Mr. Sanfilippo, to approve the following athletic coach appointments as recommended by the Superintendent for the 2012-13 school year.
Sabrina Lucas, Head Indoor Track Coach, Step 7 ($6,600)
Lauren Donohue, Ass’t. Indoor Track Coach, Step 5 ($3,930)
All responded yes in a roll call vote except Mr. Kabatra who abstained.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the annual evaluation of the Superintendent for 2011-12 as presented by the Personnel Committee. Following a brief discussion in which the board members stated that this online process was easier, the motion was passed unanimously in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Hilbert, to acknowledge receipt and review at a public meeting of the Annual Violence and Vandalism Reports (EVVRS), Parts 1 and 2 for the 2011-12 school year as presented by the Superinten- dent and as attached hereto. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Hilbert, to approve the NJQSAC Statement of Assurances for 2012-13 as presented by the Superintendent. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the Annual Nursing Services Plan for 2012-13 as presented by the Superintendent. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the Statement of Assurances LEA Minimum Requirements and Training for Schools (School Safety & Security Plan)for the 2012-13 school year as presented by the Superintendent who stated that this was done by the school district in conjunction with the Hardyston Police Dept. All responded yes in a roll call vote.
62.
Regular Meeting
October 16, 2012
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the addition of the following activities to the Co-curricular Activities beginning with the 2012-13 school year.
Robotics Club
Italian National Honor Society
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the following co-curricular and athletic appointments for the 2012-13 school year as recommended by the Superintendent.
Robert LoGiudice, Robotics Club Advisor, Volunteer, no cost to the board
Carolyn Swayze, Italian National Honor Society Advisor, Step 1 ($660)
MaryAnn Simmons, Literary Magazine Advisor, Step 1 ($1,000)
MaryAnn Simmons, School Newspaper Advisor , Step 1 ($2,010)
Jeffrey Giordano, Winter Weight Room Trainer, Step 3 ($1,158.33)
Jeffrey Giordano, Spring Weight Room Trainer, Step 3 ($1,158.33)
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the revised food services contract renewal Addendum to Maschio’s Food Services, Inc. beginning July 1, 2012 and ending June 30, 2013 with a management fee of $8,903.00 per annum, a guaranteed no cost operation to Wallkill Valley Regional High School Board of Education and with no subsidy provided by the Board of Education. All responded yes in a roll call vote.
A motion was made by Mr. McHugh, seconded by Mr. Carlson, to appoint the School Superintendent or his designee to authorize the sale of SRECs as appropriate and to notify the board president and Eneractive by email. All responded yes in a roll call vote. It was noted that the SREC year runs from June 1 to May 31 for reporting purposes.
Mr. McHugh stated that he would like to have a meeting set up with Eneractive next week. He explained why the first motion was on the agenda and that he had asked that the second motion be placed on the agenda to protect the taxpayers until the price floor on SRECs is set by the state.
63.
Regular Meeting
October 16, 2012
A motion was made by Mr. McHugh, seconded by Mr. Kabatra, to earmark all income from the sale of SRECs created by the use of the solar panels to be used toward the pay down of the debt service for the solar panels project. All responded yes in a roll call vote.
Mr. Kabatra asked about revenues from advertising on school buses. He asked that since we contract all of our buses and bus companies have been allowed to put advertisement on the buses, are we entitled to some of the revenues recognized by the bus companies. Mr. Bolcar will check into this to see if this is a possibility.
A motion was made by Mr. Sanfilippo, seconded by Mr. McHugh, to adjourn. All in favor. The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Elizabeth N. Flatt
Business Admin/Bd. Sec’y.
THIS PAGE INTENTIONALLY LEFT BLANK.